Administration and Office Manager

We currently have a full-time position available for an Administration and Office Manager in our Human Resources Department (the position is located in our Edmonton office).  Reporting to the Vice President, Human Resources and Administration, the successful candidate will lead a team of administrative professionals and contribute to the effective operation of our offices. 

Primary Duties and Responsibilities

⪧ Provide leadership and management to the administration team including staffing, performance, training, evaluations, etc.
⪧ Support an environment of continued learning, supportive relationships, and effective communication.
⪧ In collaboration with the team, ensure quality control and the delivery of service standards, seek opportunities for continuous improvement and maintain a high level of service to both internal and external customers.
⪧ Actively participate in the fulfillment of the administration team’s responsibilities when short staffed.
⪧ Generate ideas for company events, celebrations/festivities.
⪧ Plan a variety of events, programs and activities from the initial stages to completion.
⪧ Participate in the preparation of an annual budget for the administration department’s expenses.
⪧ Manage invoices and analyze variances between actual costs and budgeted provisions.
⪧ Oversee the purchasing of supplies, office equipment and furniture for all PHI locations with attention to fiscal responsibility.
⪧ Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors.
⪧ Negotiate and manage third-party vendor contracted services as required.
⪧ Purchase/administer supplies for new employees; name tag/plate, business cards, access cards
⪧ Resolve issues related to office equipment and furniture and work with internal client groups to assess and resolve office needs.
⪧ Liaise with building property management regarding issues, concerns and building maintenance
⪧ Manage offsite file storage.
⪧ Update and maintain accurate floor plans.
⪧ Administer the Company’s parking program.

Required Qualifications

⪧ Post-secondary education in Office Administration or relevant program.
⪧ Completion of a management program or a combination of education and experience.
⪧ Minimum of 3 years of experience in a similar role
⪧ Experience planning and executing events
⪧ Experience creating and managing an operational budget
⪧ Demonstrated ability to lead and manage staff
⪧ Excellent communication skills, both verbal and written
⪧ Proven negotiation skills
⪧ Ability to respond appropriately in pressure situations with a calm and steady demeanor
⪧ Proven ability to effectively manage multiple and conflicting priorities


Working at Peace Hills

Peace Hills understands that by reducing work-life struggles, individuals can enjoy a healthier lifestyle while improving productivity at work.  Providing a collegial work environment and an exceptional work/life balance are just two of the ways we do this.

If you are interested in this great opportunity to build your career, state the position being applied for and submit your resume to Peace Hills Insurance at hr@phgic.com

We thank all applicants for their interest; however, only those candidates shortlisted will be contacted.


Application Deadline: July 30, 2021